Dear All,

Greetings for VWI !!!

I hope this email finds you well. I am writing to bring to your attention a matter concerning the reimbursement of charges and the associated Tax Deducted at Source (TDS) deduction. I kindly request your assistance in ensuring that TDS is not deducted on the reimbursements I receive.
As you are aware, the reimbursements I receive are purely for covering expenses (Visa fee + VFS + DD Fee + token charges) that I have incurred on behalf of the company. These expenses are not a part of my income and do not constitute any form of earnings. They are meant to offset the costs I've personally borne while carrying out my duties. In light of this, I believe that TDS deduction on these reimbursements is not applicable. We have already mentioned on the invoice as a 5 th point.
As per Income tax Act, 1961 reimbursements of expenses should not be subject to TDS, as they do not contribute to my taxable income. Given this understanding, I kindly request that you take the necessary steps to ensure that TDS is not deducted on any reimbursements I receive from April 2023 onwards.
I highly value the smooth functioning of our financial processes, and I believe that resolving this matter will contribute to that goal. Your assistance in this regard will be greatly appreciated.
Thank you for your attention to this matter. I am looking forward to your positive response. If you require any further clarification or information, please do not hesitate to contact me.